Terms and Conditions
Registration Payment
Your full payment must be received prior to the commencement of the AI in Research Management Virtual Symposium. Payment is due within 7 days of submitting your registration and can be made online via credit card, or an invoice can be requested.
Confirmation
A confirmation email including a PDF Tax Invoice will be sent upon submission of your registration. If payment is made by credit card, a receipt will also be attached.
Cancellations & Refunds
You will be required to agree to these Terms and Conditions at the time of registration. In the event of a cancellation, please notify ARMS in writing via email at ARMSEvents@researchmanagement.org.au.
Delegates who are unable to attend may nominate a substitute delegate at no additional cost by notifying ARMS in writing prior to the Symposium.
Cancellations made on or before 3 February 2027 will be subject to a full refund of the registration fee, less a cancellation fee of AUD $50. Cancellations received after this date will not be eligible for a refund.
Unlimited Registration Package
Corporate Members may purchase an Unlimited Registration package for their organisation at a discounted rate. The following conditions apply:
- The Unlimited Registration package must be paid in full by the specified due date to secure the discounted rate.
- Refunds are not available for individual registrations made under the package.
- Cancellation of, or changes to, individual registrations will not result in a full or partial refund, as the discounted rate applies to the package as a whole.
- If your organisation wishes to cancel the entire Unlimited Registration package, ARMS must be notified in writing. The standard Symposium cancellation terms and deadlines will apply to the package.
Please note that failure to attend or access the Virtual Symposium does not constitute cancellation and does not entitle a delegate to a refund. Delegates remain responsible for payment of all registration fees.
If the Virtual Symposium is cancelled due to circumstances beyond the control of ARMS (including force majeure events), ARMS reserves the right to reschedule the Symposium. Registration fees will be transferred to the rescheduled event or, where appropriate, refunded at ARMS' discretion.
ARMS will not be liable for interruptions, delays, defects, or failures caused by third-party suppliers, internet service providers, streaming platforms, or other technology providers.
Participant Requirements
Your registration entitles you to access the Virtual Symposium for which you have registered. Any and all other costs associated with your participation, including internet access, computer equipment, software, and data charges, shall be borne solely by you.
It is your responsibility to ensure you have adequate internet connectivity and suitable equipment to access the Symposium. ARMS will not be liable for any inability to participate due to insufficient technology, internet connectivity, or technical issues on the delegate's end, and refunds will not be provided in such circumstances.
Symposium access links are issued solely to registered delegates and must not be shared, distributed, or used by any other person. ARMS reserves the right to remove access without refund where unauthorised sharingof access credentials is identified.
Recording and Use of
Conference Materials
The Symposium may be recorded. By participating in the Symposium, you acknowledge and agree that ARMS may record, photograph, livestream, or otherwise capture your likeness, voice, image, or contributions and may use such recordings for educational, promotional, and archival purposes without further approval or compensation.
Presentation recordings, slides, and other Symposium materials may be made available to registered delegates following the Symposium, subject to presenter consent.
Delegates must not record, photograph, screenshot, distribute, reproduce, share, upload, or otherwise disseminate any Symposium content without the prior written permission of ARMS and, where applicable, the presenter.
By registering for the Symposium, you agree not to share Symposium recordings, presentation materials, access links, AI-generated transcripts, notes, or any associated content with individuals who have not registered for the Symposium.
Program Disclaimer
ARMS reserves the right to change any aspect of the Symposium, including but not limited to the Symposium name, themes, program, content, speakers, facilitators, moderators, timing, platform, or format.
The program is correct at the time of publication; however, changes may occur without notice. ARMS accepts no liability for any loss or inconvenience arising from such changes.
The views and opinions expressed by speakers, presenters, sponsors, exhibitors, or attendees are their own and do not necessarily reflect the views of ARMS.
Privacy
In registering for the Symposium, relevant information provided during registration may be used for Symposium administration and related communications.
Delegate details may be incorporated into a delegate list made available to Symposium stakeholders. Information shared will be limited to name, organisation, and state/country and will be managed in accordance with applicable privacy legislation.
Prohibited Conduct
Delegates are not permitted to sell goods, promote services, or conduct unauthorised marketing activities during the Symposium without the prior written approval of ARMS.
ARMS reserves the right to deny participation to, or remove from the Symposium, any individual who engages in unethical, disruptive, offensive, discriminatory, harassing, or otherwise inappropriate conduct.
Delegates are expected to behave professionally and respectfully at all times, including during live sessions, networking sessions, discussion forums, chat functions, Q&A sessions, and on any associated social media platforms.
Delegates must comply with the ARMS Code of Conduct throughout the duration of the Symposium.
Data Protection
ARMS is committed to protecting your privacy. At the time of registration, you will be provided with information describing how your personal data will be collected, used, stored, and protected.
If you have any questions regarding data protection or privacy, please contact ARMS at ARMSEvents@researchmanagement.org.au.
Acknowledgement of Country
ARMS acknowledges the Traditional Custodians of the lands from which we connect. We recognise their continuing connection to Country, culture and community, and pay our respects to Elders past and present. We extend that respect to all Aboriginal and Torres Strait Islander peoples.